020 8542 8100

Case Studies

Winter Conferences

Hosting a conference in an alpine destination provides the perfect environment to deliver your key messages in an environment that will inspire your attendees.

  • Launch a new product or idea
  • Build team loyalty and boost morale
  • Announce a new strategy
  • Educate and inspire your audience
  • Communicate directly with your sales force

Val d'Isere, France

Introduction

A fast growing global IT company host a Winter Conference every year with employees attending from London, New York, San Francisco, Lahore, Paris and Prague.

Key Elements of the Brief

  • Up to 280 delegates
  • 3 nights for senior management, 2 nights for the main group with the option to extend for the weekend to 4 or 5 nights
  • Destination to be accessible via a major hub for delegates from all over the world
  • Conference set-up in Theatre style and a large number of syndicate rooms required
  • Additional meeting for Senior Management the day prior
  • Extensive skiing and good nightlife
  • Teambuilding activities for one afternoon

The Solution

Val d’Isere and Tignes was the chosen destination as the hotel proposed could accommodate all 280 delegates and it offered guaranteed skiing for the time of the year. Conference was held in Tignespace, a state of the art conference centre only a 15 minute transfer from the hotel.

Highlights & Challenges

  • Sourcing flights for all 280 guests from different cities with differring day rotations and requests
  • Many individual transfers from different airports and transfers between
  • Equip group with ski equipment and split them by abilities
  • Source a number of non-ski activities
  • Arrange team building activities on the snow with games such as biathlon, snow golf, human curling, inflatable tubing slalom race
  • Reservations for apres ski at the Folie Douce and post dinner clubbing at Dick’s Tea bar
  • Drinks reception and awards, and a last minute award of a helicopter flight over Mont Blanc

Feedback

‘Firstly I don’t know what to say that will give enough justice to what an amazing job you and the team did for us. It was a roaring success which everyone came back reeling from, especially Graham and the founders, I cannot thank you enough.’

St Moritz, Switzerland

Introduction

A leading Management Consultancy needed to find a hotel that could accommodate the whole company for a team building weekend. In addition to the activity programme, the objective of the weekend was to reward the staff for their hard work and commitment. They wanted to be in a lively resort, with a good ski area in addition to good meeting and dining facilities

Key Elements of the Brief

  • Approximately 220 delegates
  • 3 day duration
  • Exiting, vibrant location as an incentive for employees
  • Accommodation in a 3 star hotel, with all staff in one hotel
  • Good flight access from London
  • Good conference and dining facilities to host the whole group

The Solution

Finding a large hotel in the Alps willing to take such a big group for only 3 nights, was a tall order! After extensive research, we chose St Moritz which answered all elements of the brief, and offered good value for money.

Highlights & Challenges

  • Extensive flights arrangements and transfers to the resort
  • Afternoon of team building “Winter Olympics”
  • Themed gala dinner in the hotel
  • Private hire of a mountain restaurant for a fondue style dinner
  • Efficient ski and boot rental in the hotel

Feedback

‘As our weekend becomes a fond memory, I wanted to pass on to you the many words of congratulations and thanks that we received on your behalf from the 200+ people who travelled to St Moritz. The success of the weekend was in no small way due to the effort you and your team brought to the event. From the very outset when you found us a great resort under the tightest of deadlines, to the last evening when everyone made their flights back to London, the level of attention and organisation from you and your team was outstanding’.

Flims, Switzerland

Introduction

A Pharmaceutical Company wanted to combine their first quarterly sales conference with a reward for the sales team. The destination had to be suitable for individuals arriving from all parts of the UK, offer good conference facilities plus be a fun, lively resort.

Key Elements of the Brief

  • Approximately 50 delegates
  • 3 day duration
  • Exiting, vibrant location
  • Accommodation in a 4 star hotel
  • Good flight access from the UK
  • Maximum 2hr transfer
  • Good conference facilities
  • Skiing for mixed abilities

The Solution

A short list of destinations was selected but the reason that the final destination was chosen was mainly down to an excellent 4 star hotel, which had very good conference and leisure facilities.

Highlights & Challenges

  • Extensive flight changes and connecting flights
  • Half day meetings combined with half day skiing therefore highlighting the importance of a swift and organised transition between finishing the meeting and getting everybody in groups up the slopes.
  • Dinner in a mountain restaurant plus toboganning down the mountain

Feedback

‘Many thanks, once again, for all your help. It really was a superb conference and people are still talking about it.’

Villars, Switzerland

Introduction

A sports marketing company holds an annual conference for its European offices and each year different destinations are suggested. For 2015 it was decided ‘by vote’ that a winter ski resort would be the chosen destination so that skiing can be incorporated into the conference programme.

Key Elements of the Brief

  • 55 delegates for 2 nights
  • Good flight access with several flights per day plus accessible for European attendees
  • Good meeting facilities for a conference set-up in Classroom for 55 persons
  • Skiing or choice of non- ski activities for a half day
  • Flexibility for guests to extend their stay if required

The Solution

Villars proved to be a good solution as it is a short transfer from Geneva. The Chalet Royalp Hotel is an excellent 5 star resort which worked perfectly for this group as it was located right on the slopes and next to the train stop taking guests up mountain. This was key as guests only had a short amount
of free time for activities.

Highlights & Challenges

  • Sourcing accommodation in a popular resort for a 2 night stay
  • Equip group with ski equipment in a very short time period plus split delegates into ski abilities with ski instructors/guides
  • Offering non-ski activities such as snow shoeing and tobogganing and spa treatments
  • Arranging numerous group flights / deviations for guests extending their stay
  • Last minute changes to departure times due to the extreme weather conditions

Feedback

“The offsite was great. Everything ran very smoothly and the hotel was fantastic and very accommodating. I would highly recommend them. The coach transfers were outstanding especially considering the conditions. Overall it was really successful and we loved the hotel choice. Thanks so much for all of your coordination and help with our offsite.”

Interlaken, Switzerland

Introduction

A global investment bank wished to bring together its senior staff from offices around the world for a full winter conference, plus incorporate some skiing into the programme.

Key Elements of the Brief
The Solution

  • 200 delegates
  • 3 nights
  • Destination to be a major hub for delegates from worldwide plus short transfer time
  • Conference set-up in Cabaret style and a large number of syndicate rooms required
  • A selection of local restaurants for a dine around
  • Skiing for 2 x half days

Interlaken proved to be the best solution as it is accessible to Geneva, Zurich and Bern airports, plus it has some first class hotels with large conference space and a high number of bedrooms to accommodate the delegates in single occupancy.

Highlights & Challenges
Feedback

  • Sourcing accommodation within 2 hotels and providing transport between them.
  • Many individual transfers from different airports
  • Equip group with ski equipment in a very short time period plus split delegates into groups prior to travelling to resort
  • Ski race
  • As there were back to back groups, we had to arrange arrivals and departure transfers at the same time.

‘I just wanted to drop you a note to express my appreciation for the spectacular weekend my colleagues and I have just enjoyed courtesy of your company’s organization and expertise.

The execution of the agreed agenda was highly impressive, with nothing in the organization left to chance. In keeping with the Swiss surroundings everything went perfectly to clockwork! With regard to the organization of the skiing activities, the speed with which you were able to kit out the large number of skiers and send them on their way on the Saturday morning was a source of amazement to me. Equally, your choice of restaurants and quality of the dining experience was impeccable’.

Contact The Corporate Ski Company

The Corporate Ski Company
Highland House
165 The Broadway
Wimbledon
London SW19 1NE

T +44 (0) 20 8542 8100
F +44 (0) 20 8542 8102
ski@vantagepoint.co.uk

Location

The entrance to 165 The Broadway is located around the corner from Majestic Wine on Southey Road and we're on the 3rd Floor.

Trains

Wimbledon South (Northern Line) 7-10 minutes walk.

Wimbledon Mainline (District Line, overland trains) 5-8 minute walk.