About Us

We are not a tour operator. This means that we are not bound to specific resorts and hotels. We simply offer you the best destination for the profile of your group and purpose of your event. It also means that everything we do is bespoke so that you receive a fully personalised service. With so many corporate winter events under our belts, we have acquired a great deal of knowledge and experience in sourcing and planning ski weekends. This knowledge base extends, not just from which resort we believe is best suited for your group, but also to the most suitable hotels, chalets, ski instructors, rental shops as well as the best places to eat and drink on and off the mountain.

 

Every event or ski weekend is different so we will deliver a tailor made experience to suit your exact requirements whether you are planning a self funded company ski weekend or a winter conference in mountains.

 

We also take a very flexible approach as we appreciate that the needs of the individual client can vary a great deal. We staunchly protect the privacy of our clients and will never place two corporate groups in the same hotel at the same time. Once you have decided to work with us, your dedicated Account Manager will work closely with you to ensure every detail of your event is in hand.

Your Enquiry

This is one of the most important steps in our relationship with you. Our staff are meticulous in taking a detailed brief from you so that the event that we deliver is exactly as you want it to be. We are passionate about getting it right first time.

 

Once we receive your brief, you will be allocated a dedicated Account Manager who will start to process your event requirements and send out requests to appropriate hotels and chalets.  Our knowledge of resorts continues to grow all the time.

 

Once we receive offers for your group, we will provide you with a full event proposal, offering a number of options, each with a detailed budget. This will include our personal recommendations and the pros and (hopefully not too many!) cons of each resort to enable you to make an informed decision.

Project Management

Once you confirm your event with us, your Account Manager will look after every element of the programme, ensuring that each detail of the original brief is met.  The key elements we will handle for you include:

  • Booking flights and transfers
  • Hotel reservations and contract negotiation
  • Ski pass and equipment arrangements
  • Booking ski guides and private group lessons
  • Booking lunch and dinner restaurants plus special evening arrangements such as dinner in a mountain refuge with a torch lit descent
  • Conferences and meeting arrangements
  • Arranging activities such as a company ski race, dog sledding, snowmobiling, toboganning
  • Special event themes, merchandise, badges, gifts, entertainment
  • Event Technology including an event itinerary app and delegate registration platform
  • Preparing detailed budgets

Travel

Travelling to and from the resort efficiently and in comfort is most important. We are ATOL bonded so we are fully insured to book flights on your behalf.  We can book individual flights or group flights for larger groups where there is more flexibility in terms of the number of seats we can hold and when we have to provide passenger names.

 

We also have contracts with a large number of transport companies based in ski resorts and can arrange car, mini bus and coach transfers from the most reliable suppliers.

 

If required we can also look at booking transport within the UK to and from the departure airport and/or airport parking.

On-site Event Management

In addition to a designated point of contact in our UK office, your event can be managed on-site by an experienced and highly skilled event manager who’s service will include:

  • Travelling to the resort ahead of your group to double check arrangements
  • Meeting your delegates at the airport
  • Ground programme management
  • Co-ordinating ski lessons and equipment hire arrangements
  • Management of non-ski activities and the après-ski programme
  • Troubleshooting

All our staff are experienced skiers so will be able to accompany your group during the event to allow you to relax and enjoy interacting with your colleagues, clients or delegates.

 

In some circumstances, for example a self-funded company trip, an onsite event manager may not be required.  In these cases we can set you up with an Event App which outlines the itinerary, travel information and shows maps and resort information so that attendees have everything at hand during the event.

Event Technology

Customised Event Itinerary App

The Vantage Point Group work with Vamoos enabling us to offer an event itinerary app.  It allows us to upload event itineraries and important travel documents onto the app, which guests can then view prior to and during an event.  Guests can also view maps, weather forecasts and receive important notifications regarding the event / itinerary. As well as making sure everyone is organised, it builds anticipation and it is paper free.

 

Delegate Registration

With our sister company Dataflow Events, we have developed an online web registration site which is perfect for groups. If you choose to use this service, your own site will be branded with your company/event logo.  Your delegates will receive a link to this website and then in their own time they can enter their personal requirements relating to travel arrangements, ski equipment, dietary requirements, ski ability and other elements you wish to include.  Within the site we can also provide details of the resort, the hotel etc.  All this adds up to saving you time in gathering and collating delegate information prior to the event. It also leaves very little margin for error as delegates are entering their own information via a secure site.

 

For further information regarding Dataflow Events please visit www.dataflowevents.co.uk